Rooms without double bookings
For every room and every piece of equipment, you set capacity and buffer times. Workspace rejects overlaps.
Features · Organisation & collaboration
Appointments, rooms and deadlines in one calendar
A customer meeting needs the right colleagues, a free room and sometimes the demo unit. In Workspace, you plan everything in one step. Rooms and equipment are never double-booked, and your appointments also appear in your usual calendar app.
Included in: Workspace
What your planning gains
One calendar for everyone
Month, week, day or agenda show the same appointments. Via CalDAV, they also appear in your calendar app.
Deadlines alongside appointments
Open follow-ups appear in your personal calendar. You see appointments and due follow-up work in one place.
Bring your old calendars along
You import existing calendars from a calendar file. A preview shows series and conflicts before anything is created.
How to plan an appointment
You select a free time slot and enter the title, time zone and, if needed, a recurrence.
You choose colleagues from your team and add guests with their email address. You book a room or equipment at the same time.
Colleagues accept, tentatively accept or decline in Workspace. Guests reply via a link in the invitation email, without signing in.
The appointment is in the calendar for everyone involved, in Workspace and in the connected calendar app.
What the calendar handles for you
For every room and every piece of equipment, you set capacity, buffer times, minimum notice and the maximum booking horizon. Workspace rejects overlaps.
For popular rooms or equipment, you specify that a booking only becomes valid once a responsible person accepts it. On acceptance, the resource is reserved.
Month, week, day or agenda show the same appointments, including series and their exceptions.
Open follow-ups appear in your personal calendar, so you see appointments and due follow-up work in one place.
Calendar apps with CalDAV access read and write your appointments. They display follow-ups, which are maintained in Workspace.
You import existing calendars from a calendar file. Beforehand, Workspace shows a preview with series, individual appointments and conflicts. Nothing is created until you confirm, and no invitations go out during the import.
Only you can open your personal calendar. To let your calendar app access it, you create a separate access in your profile.
Works together with
Orders and tasks
The appointment at the customer’s belongs to the order, where queries and tasks are also recorded.
View orders and tasksApprovals and workflows
A room booking with consent follows the same logic as other approvals in Workspace.
View approvals and workflowsTime and leave
In the same system, Workspace also manages your team’s working hours and leave.
View time and leaveFrequently asked questions
Does this work with my calendar app?
Apps with CalDAV access read and write your appointments. You create the access for this yourself in your profile.
Do guests need an account to reply?
Guests receive a link in the invitation email and reply directly through it. They do not need an account for this.
Can we import our existing appointments?
Yes. From a calendar file, you import series, exceptions, categories and reminders. The preview shows beforehand what will be created, and a second run does not create duplicates.
Can a room booking require consent?
Yes. For every room and every piece of equipment, you specify whether a booking is valid immediately or only after a responsible person consents.
What does it cost?
We give you the price in an offer, because it depends on the scope, for example the areas used and the storage. We will publish fixed prices as soon as they are set.
One calendar for appointments, rooms and equipment
Tell us how you plan appointments, rooms and equipment today. In a demo, we show you how this works in Workspace with one calendar for everyone, and import your existing calendars if you wish.