Staffing at a glance
Team size and colleagues absent today are right at the top. The team calendar shows absences and days on which minimum staffing gets tight.
Features · Reports
Analyse time and absences
Team time tracking shows team leads who is in today, how actual and target hours compare in the selected period and which requests are awaiting a decision. HR also sees the leave accounts and the position on the reference date. That way, you plan assignments and leave fairly and with transparent figures.
Included in: Workspace
What the overview does for you
Fair actual and target hours
Booked time, public holiday credit and paid absence are shown separately next to the target hours from the contract. A public holiday or leave never pushes anyone into the negative.
Plan leave early
Each person’s leave balance is in the same overview. Anyone with many days still outstanding stands out in good time.
Decide requests directly
Open requests are listed right below the key figures. Team leads decide on them there, with the calendar in view.
Your round with the team overview
You select the period, such as the current week or month.
The key figures show team size, people absent today, actual hours, target hours and the variance.
The people table shows each person’s time, variance, utilisation, leave balance and absences, plus their public holiday region.
In the team calendar, you check staffing and decide on open requests.
Figures you can trust
Actual hours show booked time, public holidays and paid absence individually. You see what each figure is made up of.
Target hours are derived from the weekly hours in the employment contract. Part-time and full-time staff are calculated with the correct value.
Team leads see their direct reports, without HR corrections or payroll-related details.
For each person, HR sees base entitlement, carry-over, bonus days, and days taken, planned and available, plus any missing leave accounts.
The closing report shows remaining leave, outstanding days and expiring entitlements per person on the selected reference date.
Findings from the working time check name the rule version used for the check. Missing details appear as undetermined, not as zero.
Transparency for everyone involved
When the working time check is active, your employees see the findings on their own working time themselves, and team leads see those for their team. Notes on rest periods that are too short or missing breaks help distribute work more fairly. Time tracking carries on unchanged.
You use roles to decide who sees which figures. Team leads work with their team; HR additionally works with leave accounts and corrections. Every key figure is based on the bookings and requests your team keeps in the system.
Works together with
Reports and key figures
The cockpit brings together signals from the other areas of Workspace.
View overviewTime and leave in Workspace
Book working time, request leave and manage leave accounts.
View the areaTime tracking
With the schukai Time Tracking app, your employees book their working time directly on their Android device.
View time trackingFrequently asked questions
What is the overview for?
For planning: who is in, where staffing is getting tight, who still has a lot of leave outstanding, where hours are building up. It shows working times and absences; Workspace does not record location data.
Who sees which figures?
Team leads see their direct reports. Leave accounts, corrections and payroll-related details remain reserved for HR. You assign permissions through roles.
Does the works council have to agree?
In companies with a works council, introducing time tracking is generally subject to co-determination. For the discussion, it helps that the overview shows working times and absences, not location data. You clarify the details with your works council.
What does it cost?
We give you the price in an offer, because it depends on the scope of your project.
Let’s look at your team together
Tell us which questions you want to answer in your weekly planning. In a demo, you see the team overview with sample data.