Postings from the case
Outgoing invoices, goods receipts, incoming invoices, goods issues and returns generate postings according to your posting profile. If a setting is missing, Workspace tells you which one.
Features · Order processing
Accounting and exports
In Workspace, documents, postings and open items come together in one general ledger. Every posting leads back to its document, every document to its case. For your tax adviser, Workspace prepares DATEV and GoBD exports with a checksum.
Included in: Workspace
What your accounting gains
Documents that stay
The original file, XML and PDF view are stored in the document archive with a checksum. A new version is added; the original is kept.
Open items at a glance
Invoices create open items for receivables and payables. Workspace suggests matching bank transactions; a confirmed match becomes a payment posting.
Exports with a fingerprint
Every DATEV and GoBD run carries its period, counters and checksum. The run records the export profile and account mapping; later changes leave it untouched.
From document to export
You agree the chart of accounts, tax codes and posting profile with your tax adviser. For getting started in Germany, there is a template based on SKR04.
From a start date you define, Workspace can post finalised outgoing invoices automatically if you wish. Postings from goods receipt, incoming invoice, goods issue and return are added.
Your team reconciles bank transactions with the open items. Workspace suggests matches; confirmed matches become payment postings.
You start the DATEV or GoBD export for the period. After checking the filing and checksum, you approve the run and download the file.
Auditable down to the posting line
Posted lines stay as they are. Corrections and cancellations are created as separate reversing entries.
The trial balance shows debit, credit and balance for each account. From there, you jump to the posting lines and on to the document.
Export profiles keep external account numbers separate from your own chart of accounts, each mapping with a validity period. If a mapping is missing, Workspace stops the export.
Period-end and year-end closing follow fixed steps, with their own closing and opening entries.
You add suitable invoices from before the start date through a separate review. A second person approves them.
You can trace values in the tax report back to the individual posting line, the account and the document. Workspace prepares the advance VAT return as a handover for your tax adviser.
Keeping track
The accounting overview counts open documents, overdue open items split into receivables and payables, new bank transactions and open matching suggestions. Next to them are failed DATEV and GoBD runs and the latest export times. A work queue leads directly to the tasks behind them.
You receive the DATEV export as a file in EXTF format, and the GoBD audit export as JSON or as a ZIP with CSV files and index.xml. We coordinate the first import together with your tax adviser.
Works together with
Invoicing and billing
Invoices are created from the order and go from there into the general ledger.
View invoicesDocumenting goods receipt
The checked goods receipt is the basis for posting against the incoming invoice.
View goods receiptCompliance and evidence
You keep audits and evidence with checksums in the same system.
View evidenceFrequently asked questions
Which export formats are available?
DATEV in EXTF format, the GoBD audit export as JSON or as a ZIP with CSV files and index.xml, and a handover file for the advance VAT return. Every run carries a checksum.
Does Workspace replace our tax adviser?
No. Workspace organises documents, postings and open items and prepares exports. You continue to resolve tax questions, financial statements and filings with the tax office together with your tax adviser.
Which chart of accounts can I use?
Your own. For getting started in Germany, there is a template based on SKR04, which you review and adapt with your tax adviser.
Are older invoices carried over?
Invoices from the start date you define are posted automatically. You add suitable older invoices through a separate review that a second person approves.
What does it cost?
We give you the price in an offer, because it depends on the scope of your project.
Let’s organise your accounting together
Show us how your documents reach your tax adviser today. We demonstrate the journey in Workspace from the invoice through the general ledger to the finished export.