Planning with a team calendar
In the team calendar, team leads see who is absent when. Minimum staffing hints show early on which day things get tight.
Features · Organisation & collaboration
Leave and absences
Your employees request leave in their profile and see immediately how many days they have left. Team leads decide with the team calendar in view, and HR manages leave accounts with carry-over and corrections. Every change appears as a separate entry in the account.
Included in: Workspace · schukai Time Tracking
What your team gains
Approval without detours
Team leads decide on open requests from their direct reports in their overview. A rejection always comes with a reason.
An account that explains itself
Entitlement, carry-over, bonus days and corrections appear as separate entries in the journal, so every balance can be traced.
No request gets left behind
Workspace generates reminders and escalations for open requests. Decisions are made in good time before the leave.
From request to booked leave
Your employee selects the type of absence and the period in their profile. The request reserves the days in the leave account.
Workspace presents the request to the direct line manager. If none is set, the responsible group from the employment contract can decide.
The team lead checks the team calendar with the staffing hints and approves the request or rejects it with a reason.
On approval, the leave counts as taken, and paid absences are credited to working time.
What you can rely on
Nobody approves their own request. If the line management is unclear, the request waits until responsibility has been clarified.
Team leads see what they need for management and approval. Leave accounts, corrections and payroll-related details remain reserved for HR.
If an employment contract changes, Workspace does not overwrite existing annual accounts. HR books any difference as a correction.
If a carry-over exceeds the defined upper limit, Workspace requires explicit confirmation.
Public holidays follow from the holiday region of the place of work. Team and HR views then determine each person’s working days.
Approval, rejection and cancellation follow a fixed workflow. Later, it is clear who decided what, when and how.
Year end and working time rules
On the cut-off date, the closing report shows remaining leave, open days and expiring entitlements for each person. The HR operations view brings together special cases such as sickness during leave, unpaid absences and outstanding evidence. A readiness check shows whether absence types, leave rules and leave accounts are fully set up.
If you wish, Workspace checks recorded working hours against rule packages for Germany, Austria and Switzerland in the general case, for example for maximum working hours, breaks and rest periods. Anomalies appear as a notice, and clocking in continues regardless. You activate the applicable rule package yourself after reviewing it professionally.
Works together with
Time tracking
With the schukai Time Tracking app, your employees clock in, take breaks and clock out and see their balance and absences.
View time trackingTime and leave in Workspace
Working time, leave accounts and payroll preparation at a glance.
View the areaHR: analysing time and absences
Team hours, leave balances and open requests at a glance.
View the reportFrequently asked questions
Can my employees also see their leave in the app?
Yes. When connected to Workspace, the schukai Time Tracking app shows balance and absences from Workspace. Your employees submit leave requests in their Workspace profile.
Who approves a request?
The direct line manager you set for the employee. If none is set, the responsible group from the employment contract can decide. Teams from the team list do not grant any permissions for this.
Do the rule packages replace legal advice?
No. Workspace makes anomalies visible and records which rule version was used for the check. We discuss collective agreements, rules for young workers and the specifics of your industry with you before implementation. The legal assessment remains with your legal adviser.
What does it cost?
We give you the price in an offer, because it depends on the scope of your project.
Let’s plan your leave year together
Show us how leave requests work at your company today. In a demo, you see how request, approval, team calendar and leave account work together in Workspace.