Orders without retyping
An incoming ORDERS message becomes an order in Workspace, with customer, sales channel and your items. Workspace continues to determine prices and taxes.
Features · Apps & integrations
EDIFACT and data exchange
Your trading partners send orders as EDIFACT messages; Workspace creates the order and sends back the order response. Every step from receipt to confirmation remains traceable. Workspace validates your suppliers’ invoices in XML format against the European e-invoicing standard.
Included in: Workspace
What your data exchange gains
A response to your partner
Workspace generates the ORDRSP order response and, if required, acknowledgements via CONTRL or APERAK. Your partner collects them via the API or receives them on their SFTP server.
Each order only once
If a partner sends the same message again, neither a second order nor a second response is created.
E-invoices validated against the standard
Workspace validates incoming e-invoices in XML format against EN 16931. You see the findings on the document, together with the version of the rule set.
From your partner to the order response
Together with you and your partner, we record which messages, identifiers and transmission channels apply. We then set up the connection.
Before go-live, we test every mapping with test files, including deliberately faulty ones.
Your partner sends their order via the partner API or by SFTP. Workspace checks structure and content and either creates the order or passes it to your team for review.
The order response goes back to your partner via the agreed channel.
What you can rely on
Transmission, structure, mapping, import and confirmation each have their own status, so you can see exactly where a message currently stands.
For each partner, you decide whether orders are created directly, reviewed only when there are discrepancies or always imported manually.
An activated mapping stays unchanged. New rules apply as a new version; the previous one remains traceable.
Each partner receives their own credentials with tightly scoped permissions. For outgoing SFTP, Workspace recognises your partner’s server by its stored fingerprint.
If required, an open validation finding holds the e-invoice before it moves on to approval or the document archive.
For every validated e-invoice, the document archive shows the checksum and validation status.
Set-up from a single source
We set up partners, identifiers, the connection and the mapping for you. Workspace processes incoming ORDERS and outgoing ORDRSP and APERAK in the D.96A and D.25A directories, plus CONTRL as a syntax acknowledgement. A single transmission may be up to 16 MiB in size.
E-invoices are validated by a dedicated validation service, which we put into operation with you during set-up. You create your own invoices directly from the order, also as XRechnung if required.
Works together with
Order processing
EDIFACT orders then run through warehouse, shipping and invoicing like any other order.
View order processingInvoices and billing
Outgoing invoices are created from the order, as XRechnung if required.
View invoicesDevelopment
For further connections to your partners, we develop the right solution with you.
View developmentFrequently asked questions
Which EDIFACT messages does Workspace process?
Orders as ORDERS, order responses as ORDRSP and acknowledgements via APERAK, each in D.96A or D.25A. In addition, there is CONTRL as a syntax acknowledgement.
How do the messages reach us?
Via the Workspace partner API or by SFTP. You define the channel for each partner.
Which e-invoices does Workspace validate?
Structured invoices in XML format, such as XRechnung. The XML content is validated against the European standard EN 16931.
Can I send XRechnung invoices myself?
Yes. You create your invoices from the order and provide them as XRechnung if required. You can find out more under Invoices and billing.
What does it cost?
We give you the price in an offer, because it depends on the scope of your project.
Let’s connect your first partner
Name a trading partner who orders via EDIFACT. We show you how their orders arrive in Workspace and how the response goes back.