Complete a German packaging quantity report

This quickstart is for compliance owners and administrators who prepare a German packaging quantity report in Workspace. After completion, the report is reviewed, exported, submitted manually through the responsible portal, and confirmed with evidence in Workspace.

Product-data owners maintain packaging components and material masses. They do not approve a report based on those data alone. The responsible business or legal owners must confirm the applicable role, the declared quantities, and the approval.

Assign responsibilities

For the packaging model and the preceding setup, see Manage packaging compliance.

Prerequisites

• The responsible legal entity has an explicit EPR producer assessment for the market and goods flow.
• Shipped packages have produced quantity events for the correct legal entity, market DE, and profile version.
• Registration and system-participation data and their evidence are available.
• The system operator's quantity confirmation is stored as a protected document in Workspace.
• You can read, create, update, and export packaging reports and process the required compliance reviews.

1. Configure the regulatory account

1. Open Compliance > Packaging regulatory accounts.
2. Create an account for the reporting legal entity and market DE.
3. Select the supplied German adapter de.verpackdg and its current version.
4. Enter the LUCID registration number, system operator, and participation number when available.
5. Set a validity range that covers the complete reporting period.
6. Link the registration or system-participation evidence and activate the account.

The account is ready when its legal entity, market, adapter version, and validity range match the entire reporting period. A partial overlap is not sufficient.

2. Map materials to reporting categories

Open Compliance > Packaging material mappings. Map every internal material code that may occur in the report to exactly one German reporting category.

| Reporting category |

| --- |

| Glass |

| Paper and cardboard |

| Ferrous metals |

| Aluminium |

| Plastics |

| Beverage cartons |

| Other composite packaging |

| Other materials |

Use the approved material classification. Do not infer a category from a product name. Workspace cannot create the German draft if a material code in the frozen result has no mapping.

3. Create and freeze the reporting period

1. Open Compliance > Packaging reports and create a reporting period.
2. Select the legal entity, market DE, profile key, profile version, and profile digest.
3. Enter a start and end date within the same calendar year.
4. Open the period and select Freeze report.
5. Check that the frozen result contains every expected material and quantity.

The status Frozen, a source digest, and the immutable result confirm this step. Later quantity events do not change the frozen period. Create a new period for a new snapshot; do not overwrite the frozen result.

4. Verify the quantities independently

This example uses two shipped packages. Each package contains 0.250 kg of paper and cardboard and 0.050 kg of plastics.

Workspace does not store the control total as an additional reporting category. Use it for your independent check. Then compare each category with the system operator's quantity confirmation.

If the confirmation also contains 0.500 kg and 0.100 kg, both variances are 0.000 kg. If it contains 0.110 kg of plastics, Workspace shows a variance of 0.010 kg. Resolve and document every variance before approval.

5. Create the submission draft

1. Select Create German submission in the frozen period.
2. Select the regulatory account and reporting type.
3. Link the system-participation evidence.
4. Copy the confirmed quantities for each category in kilograms with no more than three decimal places.
5. Create the draft and open it in the Submissions tab.

After a successful calculation, the draft has the status Calculated. Check the calculated quantities, declared quantities, variances, period, regulatory account, and reporting type before continuing.

6. Complete review and approval

1. Select Start review on the submission and choose the responsible compliance control.
2. Process the generated compliance check. Attach the quantity confirmation and the resolution of any variance as evidence.
3. Close the check through the configured compliance workflow.
4. Return to the submission and select Approve submission.
5. Link the closed check that targets this submission.

The status Approved and the displayed approval check confirm that the draft can be exported. An open check or a check for another record is not sufficient.

7. Export, submit externally, and confirm

1. Select Export submission. The guided browser flow downloads the approved adapter export as JSON.
2. Transfer the approved values to the responsible external procedure.
3. Submit the report there and store the receipt as a protected document in Workspace.
4. Select Confirm external submission on the Workspace submission.
5. Enter the external submission number and link the submission evidence.

Only the status Submitted, the external submission number, and the stored evidence confirm the complete flow in Workspace.

Common problems

Verify the result

The workflow is complete when:

• period, legal entity, market, and regulatory account match,
• every calculated category is compared with a confirmed declared quantity,
• variances are reviewed and documented,
• a closed compliance check approves the submission,
• the export contains the approved declared quantities, and
• status Submitted, external submission number, and evidence are visible.

Next steps

• Maintain the complete packaging contract with Manage packaging compliance.